Yes & No.
Yes – all your submissions via the app are paperless photographs.
Every month the app directs you through about 5 or 6 tasks and for example, let us assume, one of those tasks requires a photograph of your Emergency Exit(s). The submission of this photo, through the app, allows our virtual consultants to spot things that are sometimes non-compliant in the background or foreground, such as a doorknob instead of a handle on an emergency exit door, which quickly results in a notification from SafetyEvidence being sent to yourselves for remedy.
No – for certain tasks, an email from us is sent to your coordinator containing relevant forms. Some forms are for employee signature purposes, for their acknowledgment that they have attended training and confirming they have understood the training. For example, Task Two may be a discussion surrounding your Company’s Sexual Harassment Policy or Bullying Policy. The relevant forms will need to be printed out, dated and made available for your employees to sign, with a pen. Only thereafter, will you or your appointed coordinator take a photo of these completed forms, through the SafetyEvidence app and in pressing SUBMIT, upload them to the Cloud for immediate access by one of our experienced OSHA professionals (virtual consultants) to study, analyze and provide corrective actions where necessary.
All information submitted to SafetyEvidence is stored privately and securely with encryption and redundant backup respectively and yes, SafetyEvidence is compliant with the European Union’s new GDPR (General Data Protection Regulation) which replaced the Data Protection Directive in March 2018, for the protection of EU citizen’s personal data.
All submitted photographs are stored in the Cloud, NOT on your Smart Device (unless you are momentarily out of signal or WiFi access). Any Android or Apple smart devices may be used, including tablets and notebooks.
If you have a business that handles or manufactures hazardous materials/chemicals, then SafetyEvidence will assist you to go paperless with your SDS’s (safety data sheets, formerly known as Material Safety Data Sheets or MSDSs) to comply with OSHA’s new hazard communication standard. Paperless SDS’s are also suitable for mobile workforces.
For a comprehensive explanation regarding the risks of having a completely paperless compliance system, please view this 1:48 minute video: